SCET Operations Coordinator (Part-time, 80% staff position)

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The SCET Operations Program Coordinator administers financial, human resources and operational activities for the various programs of the Center inclusive of global, professional, labs, and academics. This position oversees execution of day-to-day operational activities inclusive of, but not limited to, journal transactions, procurement, travel and entertainment approvals, preparation of human resources paperwork, and space utilization. This position is responsible for identifying and recommending improvements to SCET operational policies and procedures and serves as a liaison to regional services and the greater campus community. This position works closely with the SCET Director of Operations as well as oversees a team of operation student employees to execute financial, human resources and operations for the Center. This position is integral to the scaling of SCET’s operations and infrastructure.

The Pantas and Ting Sutardja Center for Entrepreneurship and Technology (SCET) is the premiere institution at UC Berkeley for the study and practice of entrepreneurship and technology innovation. SCET is globally recognized for developing the Berkeley Method, an internationally recognized approach to teaching technology entrepreneurship to undergraduate students, innovation to graduate students, and technology firm leadership to professionals and executives. If you are interested in new ventures or innovation on the Berkeley campus or beyond, SCET is the place to be.

Application Review Date

The First Review Date for this job is: 8/26/22 – Open Until Filled


30% Manages, plans and administers a range of administrative operations in a small to medium non-academic department or program. Administrative operations include budgetary financial management, human resources, and operations.
Finance: Develops and prepares budgets and financial reports for funding which may be complex. May assist with fundraising related duties. Provides input into non-technical portions of grant and contract proposals.

Under the direction/guidance of the Director of Operations prepares financial journal entries and department budget allocations. Assists in coordinating the annual internal unit budget process and fiscal close. Ensures implementation of Chart of Accounts architecture. Processes Center invoicing and tracking of revenue from all sources (gift, grant, operational transfers, sales & service). Runs financial reports for Center leadership.

Travel/Entertainment Reimbursement and Procurement: Under guidance from the Director of Operations, approves and tracks purchase requests for supplies, equipment, Center expenditures and reimbursements. Oversees operational student employee team who prepares requests. Fields questions from Center faculty and staff on submission policies and requirements. Ensures requests are processed in a timely manner. Serves as liaison between Center and regional services and campus contacts.

30% Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit / department. Gathers, analyzes, prepares and summarizes financial and HR reports.
Human Resources: Hires, trains and supervises student employees on the operations team. Manages student employee hiring on behalf of other Center faculty and staff. Serves as liaison between Center and regional services and campus contacts. Provides policy interpretation regarding student employment eligibility.

Supports the Director of Operations, Academic Program Manager and Center leadership on processing academic hiring and reviews by preparing appointment paperwork and Center communication. Supports the Chief Learning Officer and Center leadership with scheduling interviews, maintaining interview documentation and preparing recruitment reports. Ensures paperwork, approvals and reports are accurate and processed in a timely manner adhering to Center, college and campus deadlines and requirements.

Facilitates appointment paperwork for various Center program affiliates and payments including instruction services agreements, honorariums and independent contractors. Under the supervision of the Director of Operations and Center leadership, processes staff hiring request paperwork. Serves as liaison between Center and regional services and campus contacts to facilitate execution of requests.

25% May supervise a small staff of support employees and / or students. Assists in the design and drafting of organizational website content. Performs studies for resource plans, including approaches, trends, sources and uses.

Leads and sets the agenda for operational staff meetings with student employees. Identifies projects for operational staff and student employees and coordinates with the Director of Operations on execution and prioritization. Manages and maintains operational project management platforms. Supports facilitation of staff meetings inclusive of scheduling, agenda distribution, and documentation of discussion topics. Works with the College of Engineering and Center leadership to schedule and execute logistics of Board Meetings with Center leadership, faculty and staff. Gathers data and prepares and/or reviews slide decks and/or reports for Center leadership upon request for meetings and special projects as identified by the Director of Operations.

15% Administers facilities and space logistics and manages equipment needs. Develops and implements procedures for supply inventory and to keep equipment in good working condition.

Operations: Facilitates requests to reserve Center office space. Provides recommendations to Director of Operations regarding process improvements and opportunities. Coordinates with Center programs to execute events by providing operational support. Supports Center staff with maintaining Center office space, supplies, and equipment. Coordinates communication with facilities for cleaning and other facility requests and/or updates.

Required Qualifications

**This is a one-year contract at 80% time**

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
Bachelor’s degree in related area and / or equivalent experience / training.

Preferred Qualifications

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
Solid knowledge of common University-specific computer application programs.
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

The salary range designated for this position: up to $69,200; however, starting salary will be commensurate with experience.
This is a one-year contract position. Contract positions may be extended based on operational demand. Contract positions are eligible to participate in the health and welfare programs offered by UC Berkeley.
This position is 80% Full-Time Equivalent.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:


External Applicants apply HERE.
Current Employees apply HERE.

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Keith McAleer